When you’re moving an office, you’ll want to do everything in your power to ensure that you stay organized throughout the relocation process. These are a few things you’ll want to make sure you include on your office relocation checklist.
Learn More About Commercial Movers
You’ll want to work with professionals that will help you to make a seamless transition to your new office space. Research local options for commercial movers so that you can find the best professionals to hire.
Consider Additional Services
In addition to hiring professionals to transport your belongings to your new office space, you may want to invest in professional packing services. Find out more about the cost of these services and decide if they make sense for you.
Contact moving companies and ask them questions. Request a detailed estimate from every company that you talk to. You’ll be able to compare these estimates against each other and decide who your best choice is.
Book Your Movers
You won’t want to wait too long to book professionals for your move. If you wait until the last minute, your options will be more limited, and you could wind up spending more, which can prove one of the mistakes to avoid when moving office. After the date of your move is set in stone, and once you’ve identified the best movers to work with, you’ll want to reserve a moving company for your desired date.
Contact Your Insurance Company
Reach out to your insurance company and inform them of your upcoming move. You may need to purchase additional coverage to ensure that you are fully protected.
Conduct An Office Inventory
You’ll want to take stock of everything you have in your office. If you do an inventory of your office now, you can ensure that nothing will be left behind when the date of your move arrives.
Set Up A Moving Committee
You’ll want to include your office staff in the planning process. Create a moving committee so that you’ll be able to assign tasks to workers as needed.
Put Together A Contact List
Ensure that workers will be able to get in touch with each other while the move is ongoing. Build a contact list for all workers that are a part of the move. Include the contact information for companies you’ll be working with during the move as well.
Reach Out To Utility Providers
You’ll want to ensure that you won’t have any interruptions in utilities, and you’ll also want to make sure that you won’t pay for utilities at your old building after your move is complete. Contact utility companies in advance and let them know when you’re going to be moving.
File A Change Of Address Form
You’ll want to ensure that all your mail is sent to your new business address. That’s why you’ll want to complete a change of address form at least a few days ahead of your move. If you wait too long to submit this form, there are important pieces of mail that may never be delivered to you.
Update Social Media Accounts
You’ll want to ensure that customers and clients are fully aware of your move. You’ll want to mention the move on social media accounts. You should update directory listings that contain your address.
Backup Essential Documents
Losing important items and documents during a move is always a risk. That’s why you’ll want to take the time to back up some of your most important documents. You should scan and file these documents to ensure that you’ll easily access any documents you might need.
Shred Documents You No Longer Need
If there are documents you’ve been holding onto that you no longer need or use, there’s no reason for you to take those documents with you. You should set aside time to shred all of those documents so that they can be safely disposed of.
Have A Safe Plan For Transporting Electronics
You’ll need to ensure that none of your electronics will be damaged during the move. Ideally, computers and other potentially sensitive electronics should be transported in personal vehicles and not in moving trucks. Talk to your moving company so that you can find the best course of action.